Manuscript_Preparation

 

Hypoxia 2009: Guidelines for Manuscript Preparation

The Proceedings of the 16th International Hypoxia Symposium will be published in the late summer of 2009 by Springer. To meet this tight publishing schedule we need the cooperation of all contributing authors. After we get your manuscript we will put it into the Springer style, coordinate its editorial review and your subsequent revision. Please read and adhere to the following guidelines as you prepare your manuscript.

Length: Your manuscript should be at least 15,000 characters, not including
spaces (~10 typed pages) and no more than 50,000 characters, not including spaces (~30 typed pages). Illustrations and references are to be included in the page count.

Content: Your manuscript should contain new, not before published material that
represents and expands on your oral presentation. Please try to illustrate the major points in your manuscript with graphs, drawings and black and white photos (see Figures below for technical information on preparation of graphics).

Style: We ask that you adhere to the following very basic style requirements.

Font: Use a basic Times Roman font, 12 point. If you need to use symbols, use the symbol font. If you must you any other fonts, please highlight on the printed version of the manuscript the location where the font is used.

Italics, bold and other special character formatting. Please highlight such special formatting in one of the printed copies of your submitted manuscript.

Word Processor: All manuscripts must be in native Microsoft Word or RTF format.

Margins: One inch (2.54 cm) on all sides.

Headers and Footers: None

Spacing: Double-space throughout.

Page Order: Pages should be arranged as follows: title page, abstract, keywords and running head page, main text, acknowledgments, references, figure legends, tables, and illustrations.

Title Page: The title page should have the title of the article; author(s); all departments and institutions in which the work was done with city, state or country, and postal code; name and address for mailing proofs; and a contact telephone and fax number, and e-mail address. Where necessary, identify each author's affiliation by superscript numbers matched to the appropriate institution.

Abstract, Keywords and Running Head: On this page are the abstract, keywords and running head. The abstract should be one continuous paragraph that summarizes your chapter. For keywords, please provide three to five words or short phrases not included in the title or running head. The running head should be a short, abbreviated title that in 55 characters (including spaces between words) captures the essence of your chapter title.

References: Organization of the references can be the single most difficult and time-consuming aspect of manuscript preparation. Consequently, manuscripts with improperly formatted references may be returned and reimbursement of conference expenses withheld until the references are properly formatted.

Use the Journal of Applied Physiology (JAP) style. In brief, the references are to be listed in the bibliography in alphabetical order, and numbered in the text according to the alphabetical order. The JAP style guidelines are available here. Also a style sheet for EndNote is availalbe here.

The in-text citation should be in the following format {{...according to Jones et al. (14).}} (Plain text, no special formatting).

Figures: Properly prepared figures can save you and the Editors substantial time and effort as we rapidly prepare the book for print. The Proceedings are submitted to Springer in electronic format. The best illustrations are those prepared according the following guidelines and submitted to us electronically, or converted by you from print to electronic format and then submitted.

Color illustrations will appear in black and white, and will be, in general, inferior in appearance to black and white originals.

Submission: Two versions of your manuscript are needed:
Electronic: Submit your manuscript via email to rroach@hypoxia.net.
Print: Submit three paper copies of your complete manuscript, including print versions of all graphics to the Hypoxia Registration Desk once you arrive in Lake Louise.

Deadline: Both the electronic and print versions of the manuscript must be in hand by the start of the meeting on 27 February 2009. No manuscript=no reimbursement of hotel or other expenses.

Review, Galleys and Publication: By about April 1st, 2009 you will receive a) editorial comments on your manuscript and b) a draft layout of your manuscript as it will appear in the Proceedings. You then have ten (10) days to make changes to the manuscript and return the galleys. The expected publication date of the Proceedings is late August, 2009.

The Proceedings will be published as a volume in the Springer series called Advances in Experimental Biology and Medicine. This series, and subsequently your chapter, will be indexed in all major scientific and medical indexes, including Index Medicus.

 

For any questions, please email us!

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