FAQ

 

Hypoxia 2009 Presentations FAQ

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Who, Where and What is the Hypoxia Audience?
Hypoxia Symposia audiences are from a broad background, with sophisticated knowledge in many fields, though perhaps not in your own. Please do not assume that the lingo in your field will be understandable to everyone.

Consider the Hypoxia Symposia audience as a Grand Rounds audience with all the Deans and Department Chairmen/women in your University. Presenters ignore this advice at their own peril! Do not hesitate to contact the organizers with any questions you may have about your presentation.

The Meeting Room at Chateau Lake Louise
The main room for all oral presentations is the Mount Temple Ballroom of the Chateau Lake Louise. Presentations are given from a platform at the front of a large meeting room. The ceilings are high, thus allowing good readability of projected images even from the back of the room. Remember: even a nice meeting room cannot compensate for a poorly prepared presentation.

Plenary Talks
The plenary talks are given each morning and some afternoons of the Symposium. They feature the world's distinguished experts presenting the latest developments in their fields. Our general guidelines for Powerpoint, available below, should be followed. See online for more information.

Hot Topic Talks
Hot Topic talks will be selected from the submitted abstracts to the 16th International Hypoxia Symposium. An international panel of experts will judge the abstracts for their significance and interest to the Hypoxia audience. The abstracts are blinded as to authorship during the judging. The invited speakers are notified on January 15th. Hot Topic talks are fifteen (15) minutes in length, with ten (10) minutes for presentation and five (5) minutes for discussion. Our general guidelines for Powerpoint, available below, should be followed. See online for more information.

Poster Session Oral Presentations (3+3)
A 3+3 format has been adopted for oral poster session presentations. Each of the 20 abstracts selected for a 3+3 presentation will be given three (3) minutes to present their poster using a maximum of three (3) slides. Then three (3) minutes are available for discussion. This format demands that speakers be very well prepared, with careful attention to the time. General guidelines for Powerpoint should be followed. Media for 3+3 talks must be handed in the evening before the scheduled presentation, and the time restrictions will be strictly followed. See online for more information.

Poster Session
Poster sessions are featured on Thursday and Friday afternoon. Poster viewing starts the DAY BEFORE, thus your poster should be setup by early afternoon on Wednesday or Thursday, depending on the schedule for your poster. Presenters are expected to be present at their poster during the entire two and one half hour poster session. Pins for attaching the posters will be available. The poster boards measure: 6 feet wide x 3 feet high (roughly 180cm x 90cm). Poster session programming will be displayed on the final program, available in late January. See below for detailed guidelines for preparing your poster.

Powerpoint: Keys to Success at Hypoxia

Computer. We will supply a PC laptop that will be equipped with Powerpoint 2003 and Windows XP software. You will not be able to use your personal computer with our LCD projector.

Transfer of Your Files. The laptop that you can use for your Powerpoint presentation can read CDs or USB jump drives. Bring your presentation on one of these media. You will receive an email about when and where to turn in your talks.

File size. Smaller is faster. The laptop you will be using will have 2GB RAM and and a 1400mHz Pentium IV processor. However, a 25MB file will still load and show slowly. Scan pictures at a lower resolution as one tactic to reduce file size.

Timing. If you are delayed because of a problem with your Powerpoint file, your talk may be cut short. It is your responsibility to be prepared. Practice your talk beforehand, and to familiarize yourself with our laptop. To that end there will be several opportunities to try out your talk on the presentation laptop; the day before your talk at 0730 to 0800 and 1830-1900, plus during the ski breaks.

Style. No one will be impressed by fancy flying objects, fades and other nonsense that is fun the first time, but no fun for an audience trying to quickly grasp your presentation. Keep it simple, straightforward and logical. Use large fonts and simple colors. See online for many more suggestions.

MAC users. No, you cannot use your MAC to make your presentation. It is your responsibility to check your slides on a Windows XP PC. No exceptions!

 

For any questions, please email us!

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